As the name suggests, carbonless or NCR (no carbon required) forms eliminate the need for carbon paper between sheets of paper to create multiple copies of the same form. The chemically treated paper is designed to transfer information written on the front of a form onto the pages underneath with very little pressure. This allows users to create multiple copies of forms instantaneously.
NCR forms have many different uses. Some of the most common ones are:
- Purchase orders
- Work orders
- Receipt books
Carbonless paper is used for receipt books where multiple copies are need for customers, sales people, the accounting department, etc.
Pages are Called Parts
NCR form pages are referred to as parts and range from 2 to 6 parts per form, depending on what it’s needed for. The colour sequence of a multipart NCR form is as follows:
- 2-part carbonless: white/yellow
- 3-part carbonless: white/yellow/pink
- 4-part carbonless: white/yellow/pink/gold
- 5-part carbonless: white/green/yellow/pink/gold
- 6-part carbonless: white/blue/green/yellow/pink/gold
NCR Form Sizes
The standard sizes of NCR forms are half page (5.5 inches by 8.5 inches), full page (8.5 inches by 11 inches) and legal (8.5 inches by 14 inches). However, custom sizes can be ordered to meet your specific needs. The design orientation can be either vertical or horizontal and carbonless forms can be printed on one side or two.
Usually, the front side includes the company logo and contact information, along with the form and the back side can be used for legal information or detailed instructions, if required.
You can choose from a variety of ink formats for your NCR forms, from black only to full-colour. You can even use PMS (Pantone Matching System) or spot colours to match your corporate branding. As well, you can specify different ink options for the front and the back of the form.
You can order your NCR forms loose, in a pad or bound into a booklet, which is a common practice for invoices and receipts. Pads come with a chip board backing and can be ordered in sets of 25, 50 or 100.
NCR booklets, such as receipt books and invoice forms are very handy. Pages are perforated for easy removal, so a copy of the form can be easily removed from the booklet and given to the customer, leaving a copy in the booklet for your records.
The booklet’s durability is maintained by a sturdy cover wrap that can be inserted between forms to prevent the transfer of ink from one form to another.
Sequential numbering refers to printing numbers in sequential order on sets of forms or other printed pieces, with each form getting a unique number. Numbers are printed in either ascending or descending numerical order. Sequential numbering is a common practice on carbonless forms such as invoices, purchase orders, contracts or other places where you may need a unique identifying number.